By: Researched Author Sir Godfrey Gregg OHPM, ROMC
The role of a leader in a volunteer organization is a special challenge. It requires a thoughtful understanding of the group to be led. This is especially true in an organization of The Mystical Court because the Court in most instances is composed of some members who have proven capacities for leadership, and others who may have had no training or experience in any type of leadership role. Your role also requires an understanding of The Mystical Court, its tenets, its teachings, its practices, its organization, and the authority and responsibility of the Supreme Grand Commanding Officer and other officers of the court, both elected and appointed.
When leadership is discussed regarding the MysticalCourt, it is extremely important to understand the authority and responsibility of the Supreme Grand Commanding Officer. Because of the Supreme Grand Commanding Officer’ s sovereign authority and power within the court proceedings, a person with little or no leadership qualities or training will be very ineffective in conducting the court affairs and accomplishing the many objectives and tasks that must be done during the year. However, a Supreme Grand Commanding Officer who can organize his plans for the year, can envision the obstacles of manpower, monetary needs, time restraints, etc. and can enlist the help of other court members to work in a unified force toward achieving the goals, will have a very successful and enjoyable year as Supreme Grand Commanding Officer, and the court will benefit.
With these general precepts, you must understand the unique composition of your own Court. Is it a young Court? An older Court? Does it have specific areas of weakness that you should address in your year? Knowing the needs of your Court will help you define your role as the Court’s chief executive.
So, when do you begin to think about your year as Supreme Grand Commanding Officer and begin to plan for it? Obviously, it should start long before you are actually installed. You should start to prepare yourself as soon as you get elected or appointed to your first station and have hopes and ambitions of serving in the various chairs and eventually becoming the Supreme Grand Commanding Officer.
The Assistant Grand Commanding Officer’s station in some courts becomes the first real “test” of a person’s leadership and planning abilities. For example, the Assistant Grand Commanding Officer will be responsible for all refreshments at each meeting and meals for all open meetings–working within the budget, providing the food, preparing the dining area, serving the members and guests, cleanup, etc. A lot of pre-planning, preparation, and coordination of many people are involved.
After this initial test, the Vice Grand Commanding Officer’s position has relatively little outside responsibility, because it is here that the Vice Grand Commanding Officer develops his plans for his year as Supreme Grand Commanding Officer and begins to consider the most qualified, dedicated, and promising members for the appointed positions. This is perhaps the most critical year in the short career of a Supreme Grand Commanding Officer.
To be an effective leader of the court, you must set realistic goals that may be implemented during the year. You must also evaluate your position relative to the other members of the court. Are you involved in any clique that might make it difficult for you to lead effectively? It is essential to know where you stand with others in an administrative position, but particularly one in a volunteer organization.
What kind of Supreme Grand Commanding Officer do you want to be?
The way you view your leadership role will go a long way toward shaping the decisions you make as Supreme Grand Commanding Officer. In any case, there is one quality you will need to demand of yourself as a leader–flexibility–because you will be leading volunteers. You cannot overly reprimand or terminate them if they fail to perform. That is to say, you cannot be so critical and harsh in your dealings with your fellow officers and or members that you begin to alienate them from acting as a team. Tact, consideration for another’s feelings, and common courtesy are always good rules to follow.
What are the various styles of leadership?
With flexibility as the key, we can say that there are three fundamental modes of leadership in a volunteer organization: The leader who shares responsibility; the leader who reconciles differing factions; the leader who chiefly builds on what has been done before. An unusually gifted leader may be able to use all three styles as the occasion demands, but most people will tend to favour one style over the other.
1.) The sharing leader. Shares responsibility with the other Court officers. The sharing leader may receive less public attention, but will surely achieve greater results than the Supreme Grand Commanding Officer who has difficulty delegating authority. The role of this type of leader is that of delegator in the midst of personal interaction. NOTE:
As a point of information, it must be noted that while authority may be delegated, you cannot delegate responsibility. You may assign responsibility to the person to whom you have delegated authority so that person may effectively accomplish the task assigned.
Although you may delegate authority and assign the responsibility for performing, you as Supreme Grand Commanding Officer are still ultimately responsible for all that happens in the Court during your year.
2.) The reconciling leader. Even within the Fellowship of The Mystical Court, there are times when pressures and tensions create factions within the court. No greater contribution to a court can be made than by a Supreme Grand Commanding Officer who strives to restore harmony and friendship. Reconciling leaders may not see their cherished projects realized during their year in office, but will undoubtedly pave the way for growth in many areas for the Supreme Grand Commanding Officers who follow him. During the term of such a Supreme Grand Commanding Officer, a Court can solve thorny problems.
3.) The building leader. A Supreme Grand Commanding Officer should know what to change and what to build on. Much energy is lost when a project is launched one year and dropped the next before it is completed, and another is started in its place. However, it is not an example of good leadership to allow something to continue just because “it’s always been done that way.”
Outstanding leaders of volunteers are real people who can measure themselves and their goals for the Court in relation to the facts around them: i.e., the resources and manpower they have to work with, chiefly their committee chairmen. Such leaders are able to keep their forces in balance and to work to increase their assets and diminish their liabilities.
BRIEF LEADERSHIP TIPS
Old fashioned leaders have a “heroic” concept of their role. They must be everywhere at once and do everything themselves. This is unfortunate because it stifles their committee members’ initiative. On the other hand, successful leaders in a volunteer organization are friendly and understanding; communicate frequently and openly with their committee members; provide frequent encouragement and motivation; praise court members for a job well done; harmonize differences; attempt to enable team members to work to their full potential; take pleasure in developing the leadership talents of younger members in the court.
AN INFALLIBLE RULE
Any number of books have been written on how an executive should manage time, but there is one sure pathway to more efficient use of time, and it can be simply stated.
Because of your unique position and complete authority as Supreme Grand Commanding Officer of your Court, you are the only one who has ALL the relevant information and resources to know the difference between which matters are truly important for your Court and which matters are merely “urgent to the person who brings them to your attention.”
Your phone rings constantly, or will immediately upon your installation in the East, and you know that certain matters are critical for you to accomplish in a given time period. And you know what should be deferred no matter how urgent it seems to the person who brings it to your attention. The rule: unless an emergency interferes, keep your eye on the larger goals and let the “merely urgent” wait–not too long– but let it wait while you get the truly important things done.
As you continue your year in your present position, and especially to those who will assume positions of responsibility in their court next year, please remember this little phrase, and perhaps pass it along to your new officers:
Realize that you, in essence, have volunteered to serve the court in either an elected or appointed capacity.
Remember, you are a volunteer until you volunteer. Once you volunteer, you then are a Mystical Court member with a job to do!